Terms & Condition Agreement

The Contract

The mentioned Terms & Conditions govern the relationship between you (client) and Annapurna Trekking Agency. Make sure to go thoroughly through the contract and note that by booking a trip with us, you agree to be bound by the Terms and Conditions, the cancellation policy, and certain limitations of liability. Both parties agree to these Terms and Conditions to resolve any legal or other disputes that may arise during the trip.

Booking a Trip

A trip includes any of the services you use. It includes Tours, Trekking, Expeditions, or any other outdoor programs.
Your booking will only be confirmed and becomes definite if you receive a confirmation invoice or email from Annapurna Trekking Agency. From this moment, the contract between the Company and the Client comes into existence.
The company holds the right to increase or decrease service/package price unless your booking is approved and a contract comes into force.
*Note – The company will not hold accountable for any insurance agreement, warranty, description of services, prior agreement, or conditions other than those stated in the contract.

Deposit Requirement

You must pay a non-refundable deposit of 25% of the trip cost when booking the trip. The remaining amount can be paid after you arrive in Kathmandu before the commencement of the journey.
The 25%  deposit should be paid to the Company or its Representative. A tailor-made package might need full payment or higher deposits at the time of booking. If the deposit is another than mentioned in this clause, you will be informed by the Company while booking the trip.

Injuries & Evacuations

Annapurna Trekking Agency would not hold any responsibility for injuries/health conditions/emotional or other conditions suffered by the Client during the Trip. We recommend Clients take enough insurance packages, including medical emergencies and evacuation by Helicopter.
*Note – Our package cost does not include the Client’s Personal Insurance.

Services missed or unused

There will be no discounts or refunds for missed or unused services. This includes voluntary or involuntary termination/departure from the tour, i.e., sickness, death of a family member, late arrival on time, or early departure (either voluntarily or involuntarily).


Annapurna Trekking Agency will consider any complaint done by written notice to us within 15 days of the end of the trip.
The contract between Annapurna Trekking Agency and Client (you) shall be subject to the laws of Nepal under the jurisdiction of the government of Nepal.

Updating of Terms & Conditions

The Company reserves the right to update and amend these terms and conditions at any time. It is the responsibility of the Client to keep updated with any changes. The current terms and conditions will always be found on the website www.annapurna-trek.com and will be the terms referred to in any dispute.

Payment Process

The deposit can be sent by bank transfer or by Credit Card/Debit Card (Visa,  MasterCard, Union Pay, American Express, and JCP).

(1) Payment via Bank Transfer:

Our Bank Details for Transfer:
Pay to [Company Name]:  Annapurna Trekking Agency
Company Contact info: +977-9841081386
Current A/c No: 13201050035439
Banking Branch: Thamel
Account Type: Current Account
Bank Street Address:  Kathmandu, Nepal

Please note that the Company will not be responsible for any delay or loss during the transfer process. Suppose we received less than the amount sent because of the mediator bank or other reasons. In that case, you are requested to pay accordingly after arriving in Kathmandu so that the total amount equals the product cost.
Make sure to e-mail us the bank reference number or remittance slips after transferring the deposit. Sometimes bank forwards the money with a changed name; if we have the reference number/remittance slips and sender details, it will be easy to check.

Final Payment/Acceptance of Booking/Client details:
After you arrive in Nepal, you can pay the remaining amount for our services like trekking, tours, climbing, expedition, or any trip. Final payment can be made by bank transfer, cash, or by Credit Card/Debit Card (Visa, American Express, JCP, MasterCard, and Union Pay).
*Note – You will be charged 4% extra when cards make the payment

Cancellation Policy

The Client makes cancellation:

The cancellation made by a Client must be made in writing and approved by the Company. The date the request to cancel is received by the Company or its Representatives will conclude the applicable cancellation charge.
The cancellation charges are executed hereafter as a percentage of the total tour price:
Cancellation 30 days or more before departure: Loss of deposit
Cancellation 30-15 days before departure: 25% of the cost of services booked
Cancellation less than 14 – 2 days before departure: 50% of the cost of services booked                                Cancellation less than 48 hours before departure: 100% of the cost of services booked

The Client is strongly advised to take out cancellation insurance when booking.
*Note – No refunds will be made if you voluntarily leave a trip for any reason after the travel has commenced. No refunds will be made for accommodation, transport, sightseeing, meals, or unused services.

The Company makes cancellations:

The Company reserves the right to cancel any trip you booked, including a guaranteed trip, before departure due to reasons beyond its control (i.e., natural disasters, flight cancellation, political instability, sickness, quarantine, industrial action, wars, protests, government intervention, weather conditions, or other untoward occurrences). In such a case, Annapurna Trekking Agency will refund the trip price only. If The Company cancels a departure, which is confirmed to run, we will refund the trip price, or you can take an alternative trip of the same value.
* Note – Significant alterations do not include a change of airline carrier, flight timetables, or itineraries provided the departure and arrival dates remain unchanged, the substitution of a vessel, modification of itineraries, and change in cabin category or hotel accommodation provided it is of the same type.
The Company is not liable for any subsidiary expenses or consequential damages that the Client may have incurred due to the booking, such as visas, vaccinations, non-refundable flights, non-refundable car parking or other fees, loss of earnings, loss of enjoyment, etc.